Privacy Policy for Boolie

Effective Date: April 9, 2025
Last Updated: January 26, 2026

1. Introduction

Welcome to Boolie ("we," "us," or "our"). Boolie is an AI assistant designed for talent acquisition professionals to assist with meeting notes, summaries, insights, analysis, and search preparation.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application (the "Service").
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Service.

We may collect information about you in a variety of ways.
The information we may collect via the Service includes:
Personal Data: Personally identifiable information that you voluntarily give to us when you register for the Service.
- Name
- Email address
Meeting and Transcript Data: Information related to recordings, transcripts, and outputs.
- Audio recordings of meetings (if using Boolie's recording feature)
- Transcripts generated from audio (either via Boolie or uploaded by you from tools like Teams, Zoom, etc.)
- Summaries, notes, and analysis derived from transcripts
User Input Data: Information you provide for queries, reports, and workflows.
- Questions or criteria for custom reports
- "Ask Me Anything" queries
- Job descriptions and search strings
- Feedback you provide on the Service
Derivative Data: Information our servers automatically collect when you access the Service.
- IP address
- Browser type and operating system
- Access times
- Pages you viewed before and after accessing the Service
- Data collected via Supabase Auth
Usage Data: Information about how you use the Service.
- Features used
- AI models selected
- API calls made
- Associated costs or token counts for internal tracking

Having accurate information permits us to provide you with a smooth, efficient, and customized experience.
Specifically, we may use information collected about you via the Service to:
Create and manage your account.
Provide the core functionality of the Service, including recording (when available), transcription, summarization, analysis, and report generation.
Process your inputs for custom reports and "Ask Me Anything" queries.
Generate insights, market research data, search strings, and job descriptions as requested.
Monitor and analyze usage and trends to improve your experience with the Service.
Respond to your feedback and support requests.
Compile anonymous statistical data and analysis for use internally or with third parties (only in aggregated, non-identifiable form).

We may share information we have collected about you in certain situations:
AI Model Providers: Boolie sends relevant data to third-party AI service providers to deliver core features.
- Example providers: OpenAI, DeepSeek (as configured)
- Data shared may include transcripts or user queries
- Provider privacy policies govern their use of data
Service Providers: We may share your information with vendors or contractors who perform services for us.
- Database hosting via Supabase
- Authentication via Supabase Auth
By Law or to Protect Rights: We may share your information when legally required or to protect rights and safety.
- Legal process requirements
- Investigation or remediation of policy violations
- Protection of rights, property, and safety
We do not sell your personal information.

We use administrative, technical, and physical security measures to help protect your personal information.
While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

We will retain your information for as long as your account is active or as needed to provide you services and comply with our legal obligations.
You can delete specific job roles and associated data (including transcripts, reports, etc., depending on cascade settings) through the application interface.

Depending on your location, you may have certain rights regarding your personal data, including:
- Right to access: request a copy of the personal data we have about you.
- Right to correction: request that we correct inaccurate or incomplete personal data.
- Right to deletion: request that we delete your personal data (subject to legal exceptions and our legitimate business needs, such as security, fraud prevention, dispute resolution, and compliance).
- Additional rights (where applicable): you may also have rights to object to or restrict certain processing, or to request portability.

Email us at: contact@boolie.ai (use subject line: "Privacy / Data Rights Request")
Or submit a request through our contact form: https://boolie.ai/contact
In your request, please include:
- The email address associated with your Boolie account
- The right you want to exercise (access, correction, deletion)
- What data you want us to act on (for example, account data, specific job role data, transcripts, reports, or data imported from integrations like Zoom/Teams)
To protect your information, we may need to verify your identity before processing your request.
We will respond within a reasonable timeframe (typically within 30 days, or as otherwise required by applicable law).

We do not knowingly solicit information from or market to children under the age of 13 (or higher age as required by applicable law).
If you become aware of any data we have collected from children under the relevant age, please contact us using the contact information provided below.

We may update this Privacy Policy from time to time.
We will notify you of any changes by posting the new Privacy Policy on this page and updating the dates at the top.
You are advised to review this Privacy Policy periodically for any changes.

If you have questions about this Privacy Policy or how we handle personal data, contact us at contact@boolie.ai or via https://boolie.ai/contact.